OperationsPreventive maintenance

What to do this month.

The plan is written from the assets in your twin — the task, the checklist, the scope it covers
and the date it is due. CapEx tells you what to replace in 2031. This tells you what to do on Tuesday.

Four things it does before anything breaks

The records that answer a callout are the same records that say
what to do so there isn't one.

Schedules

One plan per property, written
from what that building holds —
not a template.

Checklists and guides

Three to eight steps per task:
safety first, the work, then
the checks that prove it.

Seasonal and predictive alerts

A list ahead of each season,
and a warning as a unit nears
the age its kind fails at.

Reminders before the date

An email a week before the date,
one the day before, and one if it
slips past — to whoever owns it.

What happens once it becomes a job

Written from the register, not from a template

1 The assets are the input Make, model, install date and what has already been done to it. The plan comes back as categories of tasks, each one carrying a priority, a due date, a repeat interval and the scope it applies to — one asset, the common areas, every unit, or the whole building.

2 Dated occurrences, twelve months ahead Daily, weekly, every two weeks, monthly, quarterly, every six months or once a year. A weekly job tops the horizon back up, so next February is already on the list rather than appearing the week it is due. Month lengths are clamped, so the 31st of a schedule lands on the 28th in February instead of skipping.

3 Quick wins are the short list Tasks already past their date, assets that have never been serviced once, and properties whose record is under half filled in — ranked by impact against effort, each one linking to the page that closes it.

Two things the plan states about itself: a confidence, and a checklist of what it did not know. Predictive alerts read an asset's age against typical service lives — 10 years for a water heater, 20 for a furnace, 25 for an elevator — shortened for a hot, cold or coastal climate. That is a table, not telemetry from the unit.

Beside CapEx

The preventive half of
one record

The monthly plan and the multi-year capital plan read the same asset register. Maintenance says what to do to the unit this quarter; CapEx says which year to stop maintaining it and buy a new one. When the same task keeps coming back on the same unit, you are looking at the argument for the second thing rather than the first.

One register behind the month and behind the decade
Every task names the asset and the scope it covers
Materials listed per event, because it is not an inventory system

Want the building to chase the person whose task it is? That part is an early-access pilot, switched on one property at a time.

See the pilot

Get the first month out of one building

Bring one property and whatever asset list you already keep. We will put a dated schedule, its checklists and its seasonal list in front of you on it.

Book a demo How problems reach you

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